Welcome to Church of the Living Monad

Privacy Policy

Church of the Living Monad
Oklahoma City, Oklahoma
Effective Date: March 13, 2026
Last Updated: March 13, 2026

Introduction

At Church of the Living Monad ("we," "our," "us," or "the Church"), we are committed to protecting your privacy and safeguarding the personal information you entrust to us. This Privacy Policy explains how we collect, use, disclose, and protect your information in accordance with applicable laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA)[cite:1][cite:2].

As a religious organization operating in Oklahoma, we honor both your right to privacy and the sacred confidentiality of spiritual practices. We implement practices consistent with Oklahoma's clergy-penitent privilege statutes and recognized standards for religious organizations[cite:3][cite:4].

Our Privacy Principles

We are guided by the following core principles:

• Accountability: We are responsible for protecting the personal data you share with us

• Transparency: We inform members about how we collect and process their personal data

• Legitimate Use: We collect and use personal data only for specific, legitimate spiritual and operational purposes

• Choice: We offer members choices regarding the use of their data and honor their preferences

• Sacred Confidentiality: We uphold the highest standards of confidentiality for ceremony participation and spiritual matters

Information We Collect

Personal Information

When you register for membership, attend ceremonies, or interact with our services, we may collect:

• Name, address, email address, and phone number

• Date of birth and emergency contact information

• Health and medical information relevant to safe ceremony participation

• Spiritual background and intention for working with sacraments

• Payment information for donations, membership fees, or ceremony contributions

• Communication preferences and contact history

Ceremony and Spiritual Information

We may collect information related to your participation in religious ceremonies, including:

• Ceremony attendance records

• Pre-ceremony health screening responses

• Integration session notes (stored securely and treated as confidential spiritual counsel)

• Informed consent documentation

• Sacrament preparation and aftercare communications

Website and Technical Information

When you visit our website or use our online services, we may automatically collect:

• IP address, browser type, and device information

• Pages visited, time spent on pages, and navigation patterns

• Cookies and similar tracking technologies for website functionality

How We Use Your Information

We use your personal information for the following legitimate purposes:

• Spiritual Services: To facilitate your participation in ceremonies, provide spiritual guidance, and support integration

• Health and Safety: To ensure safe participation in sacramental ceremonies based on health screening and contraindications

• Membership Administration: To maintain membership records, process registrations, and communicate with members

• Donations and Payments: To process financial contributions and maintain records for tax-exempt status compliance

• Communications: To send newsletters, ceremony schedules, educational materials, and spiritual community updates

• Legal Compliance: To comply with applicable laws, respond to legal requests, and protect the rights of the Church and its members

• Improvement of Services: To understand member needs and enhance our spiritual offerings

Sacred Confidentiality and Clergy Privilege

Confidential Communications

Under Oklahoma law (12 O.S. § 2505), communications made to clergy in their professional capacity are privileged and confidential[cite:3]. This includes:

• Spiritual counseling and integration sessions

• Ceremony intentions, experiences, and insights shared in confidence

• Confessions, prayers, and spiritual disclosures made in sacred context

• Personal matters discussed with ordained ministers or spiritual facilitators

We will not disclose such confidential communications except as required by law or with your explicit written consent[cite:4][cite:5].

Limitations on Confidentiality

Consistent with professional ethical standards for spiritual care providers, confidentiality may have limits in the following circumstances[cite:5]:

• Mandatory Reporting: When there is reason to believe a child, elderly person, or dependent adult is being abused or has been abused

• Serious Threat of Harm: When there is a serious, imminent threat to harm an identifiable person, including yourself or another

• Court Order: When disclosure is required by valid court order or subpoena

In such cases, we will disclose only the minimum information required by law. We discuss these limitations during the informed consent process before ceremony participation[cite:5].

How We Share Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share your information only in the following limited circumstances:

Service Providers

We may share information with trusted third-party service providers who assist us in operating our ministry, including:

• Payment processors for donation and membership fee processing

• Email and communication platforms for newsletters and announcements

• Website hosting and technical support providers

• Professional consultants (legal, accounting) bound by confidentiality obligations

All service providers are contractually required to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information when required by law, including:

• Compliance with valid legal processes (subpoenas, court orders, warrants)

• Protection of the Church's rights, property, or safety

• Prevention or investigation of illegal activities or violations of our policies

• Response to government agency requests where legally obligated

With Your Consent

We may share your information with third parties when you have given explicit consent, such as:

• Testimonials or stories you wish to share publicly

• Referrals to integration therapists or other practitioners you request

• Emergency contacts you have designated

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy:

• Membership Records: Retained while you are an active member and for a reasonable period thereafter (typically 7 years) for legal and operational purposes

• Financial Records: Retained for 7 years to comply with IRS requirements for tax-exempt organizations

• Ceremony Records: Health screening and informed consent documentation retained for 7 years; confidential spiritual notes may be retained or destroyed according to professional judgment

• Website Data: Technical data retained for up to 2 years unless longer retention is required for security purposes

When information is no longer needed, we securely delete or anonymize it to prevent unauthorized access[cite:4].

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction:

• Encrypted storage for sensitive ceremony and health information

• Secure, password-protected systems with limited access controls

• Regular security assessments and updates

• Confidential paper records stored in locked, secure locations

• Staff and volunteer training on privacy and confidentiality obligations

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security but commit to promptly addressing any data breaches[cite:4][cite:5].

Your Privacy Rights

Depending on your location and applicable law, you may have the following rights regarding your personal information:

Access and Correction

You have the right to:

• Request access to the personal information we hold about you

• Request correction of inaccurate or incomplete information

• Receive a copy of your information in a portable format

Deletion and Restriction

You may request that we:

• Delete your personal information (subject to legal retention requirements)

• Restrict processing of your information to specific purposes

• Stop sending you communications (opt-out rights)

Objection and Withdrawal

You have the right to:

• Object to processing of your information for certain purposes

• Withdraw consent for data processing where consent was the basis

• Lodge a complaint with a data protection authority if you believe your rights have been violated

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within 30 days.

Communications and Opt-Out

Email Communications

We may send you:

• Ceremony schedules and registration information

• Newsletters and spiritual teachings

• Community announcements and events

• Administrative notices regarding your membership

You may opt out of non-essential communications at any time by:

• Clicking "unsubscribe" in any email we send

• Contacting us directly with your opt-out request

• Updating your communication preferences in your member profile

SMS/Text Messages

If you opt in to receive text messages:

• We will only send ceremony reminders, urgent safety information, or messages you specifically requested

• You may opt out at any time by replying "STOP" to any text message

• We will not share your mobile number with third parties for marketing purposes

• Message and data rates may apply

Children's Privacy

Our services are intended for adults aged 18 and older. We do not knowingly collect personal information from individuals under 18. If we become aware that we have inadvertently collected information from a minor without parental consent, we will promptly delete it[cite:4].

Third-Party Websites

Our website may contain links to third-party websites (such as integration resources, educational materials, or donation platforms). This Privacy Policy does not apply to those external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technologies, or legal requirements. We will post the updated policy on our website with a new "Last Updated" date. Significant changes will be communicated to members via email or posted notice[cite:1][cite:2].

Your continued participation in the Church after such changes constitutes acceptance of the revised Privacy Policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Church of the Living Monad
Oklahoma City, Oklahoma
Email: info@livingmonad.church

Data Protection Coordinator: 

We are committed to addressing your privacy concerns promptly and transparently. You may also contact us to:

• Exercise your privacy rights

• Report a suspected data breach

• Request clarification about our data practices

• Discuss confidentiality concerns related to ceremony participation

Acknowledgment

By becoming a member of Church of the Living Monad, participating in ceremonies, or using our services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your information as described herein.

May your journey be blessed with wisdom, safety, and sacred privacy.

References

[1] Termly. (2025). Privacy policy for church websites. https://termly.io/resources/articles/privacy-policy-for-church-websites/

[2] Church of the Sacred Synthesis. (2023, May 10). Privacy policy. https://thesacredsynthesis.com/privacy-policy/

[3] Oklahoma Statutes. (2024). Title 12, Section 2505: Religious privilege. https://law.justia.com/codes/oklahoma/title-12/section-12-2505/

[4] Western Mennonite Church. (2022). Privacy policy. https://wmchurch.org/policies/privacy-policy/

[5] Entheo Temple. (2024). Code of ethics. https://entheotemple.org/code-of-ethics